Walker Library

How to Donate Books

Gift Policy

The Walker Library welcomes gifts of appropriate materials or funds for the purchase of materials, recognizing that gifts may provide valuable additions to the library collection. Donated materials are expected to meet the same standards of quality and relevance to the collection as new titles. They should support the curriculum and the mission of the library as well as meet the collection development guidelines and policies, in regard to physical condition, format, language, etc. Donated works by faculty and/or alumni authors are always welcome and will be added to the collection, unless these works are inappropriate for an academic library. Final decisions on the retention and disposition of gifts are the responsibility of librarians in Collection Management and the Dean of the Library. The library reserves the right to make decisions about the disposition or location of gifts of materials or funds. The library also reserves the right to dispose of any gift materials that do not meet the library's collection needs and policy guidelines. Materials made available to the library are not accepted as gifts unless they become part of the collection. Materials that are not added to the collection are not considered University property and therefore are not subject to University surplus policies. Gifts not retained by the library may be given to academic departments, other libraries, state agencies, or sold at book sales, or discarded. The library does not appraise or attach monetary value to any gift title or collection based on the guidelines of the American Research Libraries' Statement on Appraisal of Gifts. An appraisal, if desired by the donor, should be done prior to the presentation of this material to the library. However, all donors will receive an acknowledgment letter from the library with the number of titles donated. If requested, a gift plate can be attached to the donated material. The MTSU Foundation handles monetary gifts for the library as well as funds for the purchase of memorial titles. This office also handles donations of rare or valuable materials.

Statement on Appraisal of Gifts

Developed by the Committee on Manuscripts Collections of the Rare Books and Manuscripts Section. Approved by the ACRL Board of Directors on February 1, 1973, in Washington, D.C. This statement replaces the 1960 policy on appraisal (Antiquarian Bookman, v.26, December 19, 1960, p. 2205).

1.The appraisal of a gift to a library for tax purposes generally is the responsibility of the donor since it is the donor who benefits from the tax deduction. Generally, the cost of the appraisal should be borne by the donor.

2.The library should at all times protect the interests of its donors as best it can and should suggest the desirability of appraisals whenever such a suggestion would be in order.

3.To protect both its donors and itself, the library, as an interested party, ordinarily should not appraise gifts made to it. It is recognized, however, that on occasion the library may wish to appraise small gifts, since many of them are not worth the time and expense an outside appraisal requires. Generally, however, the library will limit its assistance to the donor to: (a) providing him with information such as auction records and dealers' catalogs; (b) suggestions of appropriate professional appraisers who might be consulted; (c) administrative and processing services which would assist the appraiser in making an accurate evaluation.

4.The acceptance of a gift which has been appraised by a third, and disinterested party, does not in any way imply an endorsement of the appraisal by the library.

5.An archivist, curator, or librarian, if he is conscious that as an expert he may have to prove his competence in court, may properly act as an independent appraiser of library materials. He should not in any way suggest that his appraisal is endorsed by his library (such as by the use of the library's letterhead), nor should he ordinarily act in this fashion (except when handling small gifts) if his institution is to receive the donation.

Replicated 9/9/94