Digital Media Studio
Studio Policies

If you have questions or comments about anything that is or isn't listed here, let us know.

Acceptable Use | Collaborative Work | Computer Access | Equipment Loan | Feedback | Food and Drink | Headphones | Hours | Lost/Damaged/Stolen Equipment | Microtext | Printing and Scanning | Training Services

1. Acceptable Use:  Adopted from MTSU Policies and Procedures:  Computer Software Policy:

a. Fair Use. U.S. copyright law permits certain uses of copyrighted materials for educational purposes. However, provisions for fair use of music, artwork and other creative works are extremely restrictive. Each student is personally responsible for knowing the copyright status of any music or graphic material included in digital media projects. For example, many music files can be found on the internet but most of them are not freely available for your use even in educational projects. Numerous resources exist for fair use media materials.

b. Plagiarism. If you include someone else's work in your project you must give credit to that creator. Failure to acknowledge the use of someone else's work is plagiarism. This includes the use of music, media and images, as well as documents. Plagiarism is dishonest and a type of theft. It also constitutes academic misconduct.

c. Illegal downloading, file sharing and duplication.  The campus network supports and encourages reasonable use of the internet to locate information, including media. However, you many not use University computers or the campus network to illegally upload, download or copy copyrighted materials including software, music, videos and graphics. This includes the use of online services that facilitate the unlicensed sharing of media files. Duplication of commercial CDs or DVD's is not permitted.  

d. Software. Middle Tennessee State University, in purchasing computer software, commits to specific licensing agreements.  Middle Tennessee State University does not own this software or its related documentation and may only use it for the purposes stated in the licensing agreement.  Therefore, misuse or unauthorized uses, including duplication of licensed software for backup or archival purposes or duplication of related documentation, may be a violation of United States Copyright laws. Middle Tennessee State University does not condone or support the use of any unauthorized copies of software. Copying of proprietary software will not be tolerated.

e. Scanning. Concerns about copyright infringement extend to the use of university equipment to duplicate copyright-protected documents and graphic materials. Each patron assumes all responsibility for observing copyright restrictions when using scanners in the library. Specifically, it is not acceptable to scan complete books.

2. Collaborative work- Space is available at the back of the studio for students to work in small groups, and there are whiteboards available for brainstorming.  However, we ask that groups of more than a few people move to one of the group study rooms located throughout the library (you can reserve one at the Service Desk). Those working at the round tables in the DMS should keep their volume low out of respect for others. Failure to do so will result in being asked to relocate to a group study room.

The computer stations in the Digital Media Studio are designed for collaboration.  Extra chairs are available around the studio.  However, due to space restrictions there can only be a maximum of two people at any computer station.

3. Computer Access:   Use of the computers is governed by the Information Technology Resources Policy. Priority is given to students performing classwork. Studio computers may be used by students, faculty and staff with a valid Pipeline account. The Digital Media Studio is available only to currently enrolled MTSU students, faculty, and staff on a first-come, first-served basis.

Digital Media Studio workstations are primarily for students working on multimedia applications. When not in use for media projects, students can use the computers for general computing activities such as word processing, web browsing or email. However, students working on media projects have priority and students may be asked to relocate to other computers for these purposes. The lab is intended to support the academic mission of the University; access to workstations will be prioritized accoringdly. At the discretion of the Studio Assistant, you may work on non-academic projects when workstations are available. Studio Assistants or other Library staff may ask those working on non-academic projects to vacate workstations in favor of thos who need to do course--related work.

4. Equipment Loan:  Headphones, card readers, card adapters, dry erase markers and erasers, and tablet pens are available for current students, faculty and staff and may be checked out with a current MTSU ID during Digital Media Studio operating hours.

Equipment must be returned 30 minutes prior to Studio closing. The loan period per item is four hours.

Overdue fines will be assessed at $.05 per minute. Fines begin accruing as soon as an item becomes overdue, but are not assessed against a patron's account until the item is returned. The maximum overdue fine charged for any item is $25.  After 14 days, users with overdue items will be charged a replacement and processing fee for the non returned item. Items returned after this time period will be charged the overdue fee rather than the lost fee. Patrons who owe fines and fees to the Library will have their University record marked to block grades, transcript requests and similar transactions.

Users are responsible for lost or damaged equipment and the user library account will be billed according to library policies. Any borrower who attempts to leave the building with equipment, fails to return equipment to the desk, or has outstanding charges for lost or damaged equipment will be denied Studio borrowing privileges in the future.

5. Feedback: The Digital Media Studio exists for the benefit of students.  We actively seek and respond to feedback and have a variety of mechanisms in place to solicit comments. Use our suggestion form and watch for periodic polls on our website.

6. Food and Drink: Drinks with lids are permitted, but food is not permitted.  Please recycle your container when finished with your beverage. Recycling bins are next to the elevators on each floor.

7. Headphones:  Please keep headphone volume as low as possible. We have circumaural headphones available for check out at the Digital Media Studio help desk. Headphones must remain in the Digital Media Studio. See Equipment Loan Policy for more information.

8. Hours:  Digital Media Studio is open
7:00 a.m. - 2 am Monday through Thursday
7:00 a.m. – 6:00 p.m. Friday
10:00 a.m. – 6:00 p.m. Saturday
1:00 p.m. – 2 am Sunday 

Digital Media Students can assist with equipment and software questions, including Micro text and are available during studio hours.

9. Lost/Damaged/Stolen Equipment:

a.  Digital Media Studio equipment is MTSU property.  Users of Studio equipment will be held responsible to pay the replacement cost of any borrowed equipment which is lost, stolen, or damaged beyond repair.  These costs will be applied against the user's Library account and must be paid online

b.  Users may not check out Digital Media equipment if their Library account is blocked due to fines or overdue items.

c.  Users are responsible for returning all equipment in the same condition as it was when checked out.  It is the user's responsibility to ensure that the equipment is in proper working order when checking it out.  Should the user discover equipment is faulty for any reason, it must be reported to the Help Desk immediately.

d. Equipment returned to the Help Desk must be handed directly to a Help Desk staff member.

e.  Equipment usage privileges may be revoked at any time without warning due to careless handling of equipment, repeated lateness, or repetitive damage.  Please note that unattended equipment is considered careless handling.

f.  Please do not leave personal items or other Library materials unattended.  Please do not leave workstations unattended while using computers and equipment.

10. Microtext

a. Microtext readers.  Five microtext readers are available in the Digital Media Studio: three for microfilm reels and two that read all formats. Each is linked to a computer that permits users to create image files that can be saved to a flash drive or emailed. They also are connected to the GoPrint printer station near the service desk.  In addition, two older units, one for microcards and the other for fiche or film, are available near the staff offices. They are not connected to computers or printers.

b. Printing. Printing from the Microtext readers is available at no cost. It is recommended that you ask for assistance before printing to assure the best possible copies.

c. Saving and emailing files. Microtext users can manage the image files saved from their research in the same manner as on other computers in the area.

d. Access and assistance.  All Microtext users are welcome to find their own materials in the stacks and to load the machines without assistance. However, staff and student workers are always available at the service desk to help you locate materials or use the readers. Assistance is strongly encouraged the first time you use one of our readers.

e. Reshelving. Please place all microfilm reels, microfiche and other materials in the basket at the service desk after use. Staff will reshelve the materials. This allows us to keep statistics and to observe which materials are used.

11. Printing and Scanning:

a. Black and white: Printing is available from all public computers in the library through a connection to dedicated laser printers on each floor. Instructions on how to use the print release stations can be found here.  The black and white printer is free to students. The default setting for all black and white printers in the library is duplex, or double sided. Let us know if you need help temporarily changing this option. Please be responsible in your printing and make sure you are only printing what you need.  Recycle any unused prints in the recycling containers provided.  Prints are limited to 49 pages per print job.

b. Color printing is available in the Digital Media Studio. To print a color document you must save the documents to an external usb drive. Staff at the Digital Media Studio help desk will check your document for correct alignment to minimize wasted pages. The staff will then release your print document. Only class work can be printed from the color printer. Color prints are 50 cents a print. You will pay your fee online with marketplace. For directions how to pay online click here.

c. Scanning: The DMS has 24 computers with scanners attached. Ten of the scanners are attached to the specialized DMS workstations that are intended primarily for digital projects. The remainder of the scanners are at the general workstations to the south of the service desk. When not needed for scanning, these computers may be used for general purposes.

12. Project Finishing: A Project Finishing station is located behind the help desk.  Users can staple, cut, mount, laminate, and generally prepare a visual project for presentation. Equipment should not be removed from this table.  If assistance is needed, ask at the help desk.  Lamination of up to 11X17 is available.  Lamination pouches are $1.00 and can be paid for online with marketplace. For directions how to pay online click here.

13. Storage and Saving Work: Work-in-progress files may be stored on the workstation's internal hard drive for the duration of the session, but users must save their work to a removable media at the end of the session and remove all files from the internal drive.  The internal drives are regularly erased.  Users should bring usb flash drives, portable hard drives, DVDs, or be prepared to send files over the network for storage. Files may be deleted from the workstation's hard drive at any time after the completion of a session. The Digital Media Studio and its staff are not liable for any loss, damage or expense sustained by any user due to the use of the DMS services, equipment, software, advice or information.

14. Training Services

a. Technical Assistance:  Technical assistance with hardware and software problems is available at help desk during lab hours. You can also call the help desk at 904-8526, email at mtsudms@gmail.com, or contact us via IM, chat or text.

A digital media assistant or specialist is available during all hours of operation and will provide instruction in basic operation of software, suggest media appropriate for a particular assignment, and refer students to additional resources such as manuals, online help files, and tutorials.

When possible we will answer all questions immediately, but in depth questions may require a tech coach appointment. You can request a 45 minute session with a tech coach by filling out the request form online or by calling the Studio help desk at 904-8526. Please note, we will not do your project for you; we will only assist in training on equipment and software.

Appointments can be made with Studio staff only for assistance with Studio-supported software and equipment. Appointments cannot be made for:

  • DMS staff creation or completion of user’s projects
  • Artistic or graphic design suggestions
  • Microsoft Word, Excel, Access, or other common programs where training is available elsewhere

b. Reference Assistance: A librarian is available to help you with general research questions, finding sources, and general information.  You can contact the librarians via email, IM, text or visit us at the help desk. If there is no librarian on duty upstairs, help is always available at the first floor reference desk.