The Collection Development Policy of the James E. Walker Library (JEWL) governs the acquisition, placement, access, and withdrawal of materials that support the teaching and research needs of the university community, in accordance with the missions of the University and the Library.
The Walker Library’s general collection supports the core studies and interdisciplinary work of the MTSU community. Library resources serve students through access to excellent scholarly material; access is made possible through traditional purchasing as well as subscriptions to electronic resources, user-driven selection programs, and open access materials.
Middle Tennessee State University is a comprehensive university that places student success and retention at the forefront of its goals and objectives. The University generates, preserves, and disseminates knowledge and innovation and uses scholarship to enhance teaching and public service. The University is committed to preparing students to thrive in their chosen professions and a changing global society. MTSU is a member of the State University and Community College System of Tennessee and is governed by an independent board.
The MTSU Library, an active partner in the scholarly communication process, provides information resources and instructional services to meet the needs of students, faculty, staff and researchers. The library contributes to the university's quest to develop educated men and women through a commitment to strong collection development, innovative, responsive and expert assistance, creative collaboration that expands the availability of resources, careful resource management, and a conducive atmosphere for library service and study.
The Collection Development Policy applies to the General Collection of the James E. Walker Library. Ultimate responsibility for the development and maintenance of the general and unique collections rests with the Dean of Libraries. Delegated responsibility for coordinating the collection as a whole lies with the Chair of the Collection Development and Management Department in close consultation with subject librarians, who represent the needs of the students and faculty. Academic faculty and subject librarians are responsible for recommending resources in the fields of their particular expertise to support the curriculum and research mission of the University.
Some unique collections of the JEWL have individual collection policies. The unique collections are governed by the Collection Development Policy, but are allowed variance in primary and secondary clientele, selection guidelines and collection maintenance. The variance will be determined by the heads of unique collections to meet the needs of the special materials and their clientele. Collections that are governed by specific collection development polices include JEWL Scholar, the Institutional Repository, Special Collections, Music Collections, and The Womack Curriculum Collection, and Government Documents. Those policies can be found in appendix A of this document.
The JEWL collections will directly reflect and support its mission and the goals of the University. Specifically, the priorities for building balanced collections across disciplines include:
In carrying out its collection development activities, the Library adheres to the principles expressed in the following statements from the American Library Association:
Library Bill of Rights
Intellectual Freedom Principles for Academic Libraries
Diversity in Collection Development
Freedom to Read
Freedom to View
Library Privacy Guidelines
Library Services for People with Disabilities
The following groups and individuals aid in the selection and maintenance of the library collection:
The university administration is responsible for the amount approved and allocated each year for the library budget. The Dean of the Library, as fiscal agent for the library, is ultimately responsible for the expenditure of all library funds, including the funds utilized for the purchase of books, periodicals, electronic resources, and other materials. At this time, we attempt to maintain an 85% - 15% split in the budget with 85% of the materials budget dedicated to renewing Continuing Resources costs and 15% of the budget reserved for books, media, music scores and other one-time purchases.
2019 Budget allocation: 4.3M
Support for curriculum and research: Materials must relate to the teaching and research of current MTSU students and faculty. The Library’s materials budget will support access to and/or discovery of materials available for use by students.
Lasting value: Longevity of the content, including but not limited to:
Organization: how the information is organized and retrieved; quality of indexing or MARC records. Usability and accessibility: JEWL will strive to purchase materials that meet accessibility standards for users.
Cost and terms: When purchasing, JEWL will consider overall cost and purchasing method. Strength of present holdings in subject areas or similar subject areas.
Authoritativeness of the author and/or reliability of the publisher, compiler, producer, vendor, etc.
Format: Preference will be given to materials in electronic format with unlimited DRM-free use unless there is a specific request for print.
Multiple copies: 3 or more print copies of any title shall not be purchased without approval by CDM personnel. Purchasing an electronic version is preferred to purchasing multiple print copies.
Consumable materials: JEWL will not purchase materials intended to be consumed or printed on low quality materials (e. g. workbooks, tests, test-prep books, software, etc.) for the general collection.
Textbooks: JEWL will not purchase or maintain a collection of currently adopted textbooks for coursework as part of the general collection. Requests for purchases of textbooks will be considered on a case-by-case basis; textbooks must have value beyond that of a textbook to be considered for inclusion.
Electronic resources shall be selected based on the following characteristics in addition to those stated above:
Serials selections and purchases will be guided by the following guidelines as well as those stated above:
Current subscriptions are reviewed annually by the Information Resources Group and Liaisons for continued appropriateness to the University’s and the Library’s mission to ensure the most efficient use of library funding. Resources that show low use will be considered for cancelation.
The library welcomes gifts in any format that is currently acquired for the general collection. For information on the donation process, please see our Gift Policy. Acceptance of a gift does not mean that it will be added to the collection. Gifts will be evaluated by Collection Development and Management staff prior to being added to the collection using the same guidelines listed above. Gifts must meet our Collection Priorities (see section IV) and be in excellent physical condition. Acceptance of gifts also depends on our collection priorities at the time, staff time needed to process the collection, and space availability. Gifts that are not added to the collection will be donated to another organization or recycled.
Deselection or "weeding" of library materials is essential for the maintenance of an active, academically useful library collection. Deselection provides quality control for the collection by the elimination of outdated, inaccurate, and physically deteriorated materials. Un-used or seldom used volumes and unneeded multiple copies may also be weeded in order to solve space problems. Library faculty and staff are responsible for conducting an ongoing de‐selection effort in their areas of collection responsibility and for maintaining the quality of these collections.
The JEWL is committed to the principles of intellectual freedom as outlined in the American Library Association’s Library Bill of Rights. The sole test of a controversial item will be its contribution, direct and indirect, to the academic needs of the faculty and students. If the nature of the material makes theft probable, accessibility can be safeguarded through placing the item in Special Collections.
The following documents were consulted, reviewed, and adapted for the creation of this policy:
George Mason University Libraries Collection Development Policy. https://library.gmu.edu/about/divisions/rcms/collections
Grand Valley State University Libraries. https://www.gvsu.edu/library/about-the-university-libraries-3.htm
James E. Walker Collection Development Policy – Fall 2009
James E. Walker Library 2015-2020 Strategic Directions
Mississippi State University Libraries Collection Development Policy. Revised and Updated by LaDonne Delgado in consultation with the MSU Libraries Faculty and Staff, August 11, 2017. https://ir.library.msstate.edu/bitstream/handle/11668/14313/Collection%20Development%20Policy%20-%202018-04-20%20-%20Current%20Policy.pdf?sequence=1&isAllowed=y
Old Dominion University Libraries Collection Development Policy by Corrie Marsh, Collection Development Librarian, August 1, 2018. https://www.odu.edu/library/about/policies#tab76300521032=5
University of North Texas Libraries Collection Development Policy. https://library.unt.edu/policies/collection-development/#summary