Borrow & Renew

Special Materials

Policy Title: Policy for Borrowing Walker Library General Collection Materials
Purpose and Scope: This policy identifies persons eligible to borrow Walker Library general collection materials, the length of time the materials may be borrowed, and assessment of applicable Library charges.
Policy Statement: The Library circulates materials to users presenting a valid library ID.
Conditions and Procedures: The Library prioritizes access to circulating collections for the benefit of all users.  A valid ID must be presented each time materials are checked out.

• Applicable overdue charges begin accruing as soon as an item becomes overdue, but are not assessed against a patron’s account until the item is returned.   Overdue charges are not assessed for days that the library is not open.
• Some materials that are returned soon after their due date will not incur an overdue charge because of a lag time in computer processing.  However, there is no “grace period” for overdue materials.
• Reserve materials and media materials have different overdue and replacement charge assessments.   Please see the policies for the circulation of these materials for additional information.
• All books not returned within 21 days after their due date are considered lost, and the patron will be assessed the cost of a replacement copy plus a $20.00 processing charge.  Library borrowing privileges are blocked until the item is returned and/or required payments are made.  Replacement charges are determined by the prevailing market cost of a lost item.  Cost determinations are made by Walker Library Collection Development and Management personnel.
• If you damage a book beyond use, you will be required to pay for the replacement plus a $20.00 processing charge, which covers our cost of researching, purchasing, and processing a new copy.
• If you damage a book, but it can be repaired or rebound, you will be charged a flat rate of $20.00 per book.
• All library charges must be paid online.  Payments cannot be made in person.  No exceptions.
• The Library is required by the University to place a block on student records if $200.00 or more is owed in library charges.  Students who owe $200.00 or more in charges to the Library will have their MTSU student record marked to block grades, transcript requests, and similar transactions.  Student records are cleared within 1-2 business days after payment is received.
• MTSU students, faculty, staff, and retirees owing library charges of $200.00 or more will be blocked from borrowing additional materials until their library account has been resolved.  Community and Alumni borrowers owing library charges of $10.00 or more will be blocked from borrowing additional materials until their library account has been resolved. 
• If you have extenuating circumstances surrounding the late return, loss, and/or damage of library materials, you may initiate an appeal at the Circulation Desk during library operating hours.

Additional Borrowing Procedures:

1. Recalling materials currently checked out:  At this time, the Library does not permit recalls (requests for an early return of checked out materials) on materials that are checked out to other users.  However, if a checked out Library item is requested by an MTSU faculty member to be placed on Reserves for their course, the Library will initiate a recall.
2. Holds:  At this time, the Library does not offer holds (requests to flag checked out items for the next user) for items currently checked out to other users.  MTSU students, faculty, or staff in need of any checked out material is advised to request a copy of the checked out material through the Library’s Interlibrary Loan Service.  Please visit the Interlibrary Loan information webpage for more information and to submit a request.
3. Popular Reading Materials:  Walker Library provides access to numerous New York Times Bestseller List materials – both fiction and non-fiction.  Popular Reading Materials circulate to all Library users with a valid ID.  Popular Reading Materials circulate for 2 weeks with one renewal.  All users are subject to any charges associated with overdue, lost, or damaged Popular Reading Materials.  Overdue charges accrue at $0.10 per day per item to a maximum of $27.00. 
4. Community and Alumni Borrower Accounts:  Community and alumni borrower accounts will be activated for one year and expire after that date.  Renewals of expired accounts are granted upon a zero balance for library charges owed.  To obtain a Community Borrower’s card, a valid Tennessee state ID is required.  Alumni Borrowers must present a valid MTSU Alumni card or a valid Tennessee state ID.
5. MTSU Visiting Scholars:  Visiting Scholars or Visiting Faculty from other institutions are eligible to borrow materials from Walker Library with the permission of their sponsoring academic department in one semester increments.  These privileges give access to hard copy materials only.  All library charges incurred but not resolved by the visiting scholar/faculty shall be the responsibility of the sponsoring department once the visitor has left the University.  Find out more about Visiting Scholar privileges.
6. Proxy Borrowers: 
   • MTSU faculty and administrators may designate a graduate student, student worker, or staff member to act as a Proxy Borrower.  The designated individual is able to borrow materials for the faculty member on the faculty member’s account. 
   • To designate a proxy borrower, the faculty member and designated student should complete and sign the Proxy Student Borrowing Form.
   • The completed form should be brought to the Circulation Desk during library operating hours, along with the student’s ID and the faculty member’s ID to establish the account.  After that, only the student’s ID will be needed to borrow materials.
   • Proxies are not accountable for library charges assessed to the MTSU faculty or administrator.

Related Policies:
Library Policies:
                Policy for borrowing Walker Library Curriculum materials
Policy for borrowing Walker Library Media materials
Policy for borrowing Walker Library Reserve materials
                Policy for borrowing Library Technology Services equipment
                Policy for borrowing Interlibrary Loan materials
Responsible Unit:
Circulation, User Services
Date:  August 8, 2013
Revisions:  November 14, 2013

Textbooks

All other Curriculum Collection materials

Policy Title: Policy for Borrowing Walker Library Curriculum Collection Materials
Purpose and Scope: This policy identifies persons eligible to borrow Walker Library Curriculum collection materials, the length of time the materials may be borrowed, and assessment of applicable Library charges.
Policy Statement: The Library circulates Curriculum materials to users presenting a valid library ID.
Conditions and Procedures: The Library prioritizes access to circulating Curriculum collections for the benefit of all users.  A valid ID must be presented each time materials are checked out.

1. Walker Library Curriculum Collection K-12 textbooks circulate to all Library users with a valid ID for 2 weeks with no renewals.  All users are subject to any charges associated with overdue, lost, or damaged Curriculum Collection textbooks.  Overdue charges accrue at $1.00 per day.
2. Applicable overdue charges begin accruing as soon as an item becomes overdue, but are not assessed against a patron’s account until the item is returned.   Overdue charges are not assessed for days that the library is not open.
3. Some materials that are returned soon after their due date will not incur an overdue charge because of a lag time in computer processing.  However, there is no “grace period” for overdue materials.
4. Reserve materials and media materials have different overdue and replacement charge assessments.   Please see the policies for the circulation of these materials for additional information.
5. All books not returned within 21 days after their due date are considered lost, and the patron will be assessed the cost of a replacement copy plus a $20.00 processing charge.  Library borrowing privileges are blocked until the item is returned and/or required payments are made.  Replacement charges are determined by the prevailing market cost of a lost item.  Cost determinations are made by Walker Library Collection Development and Management personnel.  Replacement textbook prices are determined by the Tennessee Book Company in accordance with the Library’s contract with the state of Tennessee.
6. If you damage a book beyond use, you will be required to pay for the replacement plus a $20.00 processing charge, which covers our cost of researching, purchasing, and processing a new copy.
7. If you damage a book, but it can be repaired or rebound, you will be charged a flat rate of $20.00 per book.
8. All library charges must be paid online.  Payments cannot be made in person.  No exceptions.
9. The Library is required by the University to place a block on student records if $200.00 or more is owed in library charges.  Students who owe $200.00 or more in charges to the Library will have their MTSU student record marked to block grades, transcript requests, and similar transactions.  Student records are cleared within 1-2 business days after payment is received.
10. MTSU students, faculty, staff, and retirees owing library charges of $200.00 or more will be blocked from borrowing additional materials until their library account has been resolved.  Community and Alumni borrowers owing library charges of $10.00 or more will be blocked from borrowing additional materials until their library account has been resolved. 
11. If you have extenuating circumstances surrounding the late return, loss, and/or damage of library materials, you may initiate an appeal at the Circulation Desk during library operating hours.

Additional Borrowing Procedures:

1. Recalling materials currently checked out:  At this time, the Library does not permit recalls (requests for an early return of checked out materials) on materials that are checked out to other users.  However, if a checked out Library item is requested by an MTSU faculty member to be placed on Reserves for their course, the Library will initiate a recall.
2. Holds:  At this time, the Library does not offer holds (requests to flag checked out items for the next user) for items currently checked out to other users.  MTSU students, faculty, or staff in need of any checked out material is advised to request a copy of the checked out material through the Library’s Interlibrary Loan Service.  Please visit the Interlibrary Loan information webpage for more information and to submit a request.
3. Community and Alumni Borrower Accounts:  Community and alumni borrower accounts will be activated for one year and expire after that date.  Renewals of expired accounts are granted upon a zero balance for library charges owed.  To obtain a Community Borrower’s card, a valid Tennessee state ID is required.  Alumni Borrowers must present a valid MTSU Alumni card or a valid Tennessee state ID.
4. MTSU Visiting Scholars:  Visiting Scholars or Visiting Faculty from other institutions are eligible to borrow materials from Walker Library with the permission of their sponsoring academic department in one semester increments.  These privileges give access to hard copy materials only.  All library charges incurred but not resolved by the visiting scholar/faculty shall be the responsibility of the sponsoring department once the visitor has left the University.  Find out more about Visiting Scholar privileges.
5. Proxy Borrowers: 

• MTSU faculty and administrators may designate a graduate student, student worker, or staff member to act as a Proxy Borrower.  The designated individual is able to borrow materials for the faculty member on the faculty member’s account. 
• To designate a proxy borrower, the faculty member and designated student should complete and sign the Proxy Student Borrowing Form.
• The completed form should be brought to the Circulation Desk during library operating hours, along with the student’s ID and the faculty member’s ID to establish the account.  After that, only the student’s ID will be needed to borrow materials.
• Proxies are not accountable for library charges assessed to the MTSU faculty or administrator.

Related Policies:
Library Policies:
                Policy for borrowing Walker Library General Collection Materials
Policy for borrowing Walker Library Media materials
Policy for borrowing Walker Library Reserve materials
                Policy for borrowing Library Technology Services equipment
                Policy for borrowing Interlibrary Loan materials
Responsible Unit:
Circulation, User Services
Date:  August 8, 2013
Revisions:  November 14, 2013

Audiobooks

DVDs and VHS

*For in-Library viewing of DVD/VHS materials, viewing equipment is available in Room 114D. Additionally, a VHS player is located on the 2nd Floor in the Digital Media Studio.

**Faculty and Teaching Assistants may book Media materials for classroom use through the Library catalog.

Policy Title: Policy for Borrowing Walker Library Media Materials
Purpose and Scope: This policy identifies persons eligible to borrow Walker Library media materials, the length of time the media materials may be borrowed, and assessment of applicable Library charges.
Policy Statement: The Library circulates media materials to users presenting a valid library ID.
Conditions and Procedures:  The Library prioritizes access to circulating media collections for the benefit of all users.  A valid ID must be presented each time materials are checked out.

1. All media materials not returned within 21 days after their due date are considered lost, and the patron will be assessed the cost of a replacement copy plus a $20.00 processing charge.  Library borrowing privileges are blocked until the item is returned and/or required payments are made.  Replacement charges are determined by the prevailing market cost of a lost item.  Cost determinations are made by Walker Library Collection Development and Management personnel.
2. If you lose or damage a media material beyond use, you will be required to pay for the replacement plus a $20.00 processing charge, which covers our cost of researching, purchasing, and processing a new copy.
3. All library charges must be paid online.  Payments cannot be made in person.  No exceptions.
4. The Library is required by the University to place a block on student records if $200.00 or more is owed in library charges.  Students who owe $200.00 or more in charges to the Library will have their MTSU student record marked to block grades, transcript requests, and similar transactions.  Student records are cleared within 1-2 business days after payment is received.
5. MTSU students, faculty, staff, and retirees owing library charges of $200.00 or more will be blocked from borrowing additional materials until their library account has been resolved.  Community and Alumni borrowers owing library charges of $10.00 or more will be blocked from borrowing additional materials until their library account has been resolved. 
6. If you have extenuating circumstances surrounding the late return, loss, and/or damage of library materials, you may initiate an appeal at the Circulation Desk during library operating hours.

Additional Borrowing Procedures:

1. Recalling materials currently checked out:  At this time, the Library does not permit recalls (requests for an early return of checked out materials) on materials that are checked out to other users.  MTSU Faculty and Graduate Teaching Assistants in need of video materials for their courses are encouraged to contact the Walker Library Circulation Desk (898-2650) for assistance with booking the video material for their desired date and time.
2. Holds:  At this time, the Library does not offer holds (requests to flag checked out items for the next user) for media items currently checked out to other users. 
3. Community and Alumni Borrower Accounts:  Community and alumni borrower accounts will be activated for one year and expire after that date.  Renewals of expired accounts are granted upon a zero balance for library charges owed.  To obtain a Community Borrower’s card, a valid Tennessee state ID is required.  Alumni Borrowers must present a valid MTSU Alumni card or a valid Tennessee state ID.
4. MTSU Visiting Scholars:  Visiting Scholars or Visiting Faculty from other institutions are eligible to borrow materials from Walker Library with the permission of their sponsoring academic department in one semester increments.  These privileges give access to hard copy materials only.  All library charges incurred but not resolved by the visiting scholar/faculty shall be the responsibility of the sponsoring department once the visitor has left the University. Find out more about Visiting Scholar privileges.
5. Proxy Borrowers: 

• MTSU faculty and administrators may designate a graduate student, student worker, or staff member to act as a Proxy Borrower.  The designated individual is able to borrow materials for the faculty member on the faculty member’s account. 
• To designate a proxy borrower, the faculty member and designated student should complete and sign the Proxy Student Borrowing Form.
• The completed form should be brought to the Circulation Desk during library operating hours, along with the student’s ID and the faculty member’s ID to establish the account.  After that, only the student’s ID will be needed to borrow materials.
• Proxies are not accountable for library charges assessed to the MTSU faculty or administrator.

Related Policies:
Library Policies:
                Policy for borrowing Walker Library General Collection Materials
                Policy for borrowing Walker Library Curriculum Materials
Policy for borrowing Walker Library Reserve Materials
                Policy for borrowing Library Technology Services equipment
                Policy for requesting Interlibrary Loan materials
Responsible Unit:
Circulation, User Services
Date:  August 8, 2013
Revisions:  November 14, 2013

  Print Scores

Exception to the following: M1-M3 (reference scores) may NOT be checked out. M3.1 and above may be checked out.

Audio Visual Materials and Sound Recordings

Policy Title:                        Policy for Borrowing Walker Library Music Collection Materials
Purpose and Scope:        This policy identifies persons eligible to borrow Walker Library music collection materials, the length of time the music collection materials may be borrowed, and assessment of applicable Library charges.
Policy Statement:            The Library circulates music collection materials to users presenting a valid library ID.
Conditions and Procedures:       The Library prioritizes access to circulating music collection materials for the benefit of all users.  A valid ID must be presented each time materials are checked out.

• All music collection materials not returned within 21 days after their due date are considered lost, and the patron will be assessed the cost of a replacement copy plus a $20.00 processing charge.  Library borrowing privileges are blocked until the item is returned and/or required payments are made.  Replacement charges are determined by the prevailing market cost of a lost item.  Cost determinations are made by Walker Library Collection Development and Management personnel.
• If you lose or damage a music collection material beyond use, you will be required to pay for the replacement plus a $20.00 processing charge, which covers our cost of researching, purchasing, and processing a new copy.
• All library charges must be paid online.  Payments cannot be made in person.  No exceptions.
• The Library is required by the University to place a block on student records if $200.00 or more is owed in library charges.  Students who owe $200.00 or more in charges to the Library will have their MTSU student record marked to block grades, transcript requests, and similar transactions.  Student records are cleared within 1-2 business days after payment is received.
• MTSU students, faculty, staff, and retirees owing library charges of $200.00 or more will be blocked from borrowing additional materials until their library account has been resolved.  Community and Alumni borrowers owing library charges of $10.00 or more will be blocked from borrowing additional materials until their library account has been resolved. 
• If you have extenuating circumstances surrounding the late return, loss, and/or damage of library materials, you may initiate an appeal at the Circulation Desk during library operating hours.

Additional Borrowing Procedures:

1. Recalling materials currently checked out:  At this time, the Library does not permit recalls (requests for an early return of checked out materials) on materials that are checked out to other users.  MTSU Faculty and Graduate Teaching Assistants in need of video materials for their courses are encouraged to contact the Walker Library Circulation Desk (898-2650) for assistance with booking the video material for their desired date and time.
2. Holds:  At this time, the Library does not offer holds (requests to flag checked out items for the next user) for media items currently checked out to other users. 
3. Community and Alumni Borrower Accounts:  Community and alumni borrower accounts will be activated for one year and expire after that date.  Renewals of expired accounts are granted upon a zero balance for library charges owed.  To obtain a Community Borrower’s card, a valid Tennessee state ID is required.  Alumni Borrowers must present a valid MTSU Alumni card or a valid Tennessee state ID.
4. MTSU Visiting Scholars:  Visiting Scholars or Visiting Faculty from other institutions are eligible to borrow materials from Walker Library with the permission of their sponsoring academic department in one semester increments.  These privileges give access to hard copy materials only.  All library charges incurred but not resolved by the visiting scholar/faculty shall be the responsibility of the sponsoring department once the visitor has left the University.  Find out more about Visiting Scholar privileges.
5. Proxy Borrowers: 

• MTSU faculty and administrators may designate a graduate student, student worker, or staff member to act as a Proxy Borrower.  The designated individual is able to borrow materials for the faculty member on the faculty member’s account. 
• To designate a proxy borrower, the faculty member and designated student should complete and sign the Proxy Student Borrowing Form.
• The completed form should be brought to the Circulation Desk during library operating hours, along with the student’s ID and the faculty member’s ID to establish the account.  After that, only the student’s ID will be needed to borrow materials.
• Proxies are not accountable for library charges assessed to the MTSU faculty or administrator.

Related Policies:
Library Policies:
                Policy for borrowing Walker Library General Collection Materials
                Policy for borrowing Walker Library Curriculum Materials
Policy for borrowing Walker Library Reserve Materials
Policy for borrowing Walker Library Media Materials
                Policy for borrowing Library Technology Services equipment
                Policy for requesting Interlibrary Loan materials
Responsible Unit:
Circulation, User Services
Date:  February 10, 2014

Reserve Collection

Policy Title:  Policy for Borrowing Walker Library Reserve Materials
Purpose and Scope: This policy identifies persons eligible to borrow Walker Library reserve materials, the length of time the reserve materials may be borrowed, and assessment of applicable Library charges.
Policy Statement: The Library circulates course reserve materials to MTSU students, staff, and faculty, and retirees with a valid MTSU ID.
Conditions and Procedures: The Library prioritizes access to circulating course reserve materials for the benefit of all MTSU students, staff, and faculty.  Loan periods for course reserve materials are determined by the requesting faculty member.  A valid ID must be presented each time materials are checked out.

1. Patrons may check out up to four (4) Reserves materials at one time.
2. All reserve materials must be returned to the Circulation Desk by the specified due time/date. 
3. Items not returned to the Circulation Desk by the end of the specified loan period are subject to overdue charges.   Charges are assessed to any user with late reserve materials, which includes students, faculty, and staff.
4. The overdue charges for reserve materials varies according to loan type and/or the material.  One, two, or three hour loans (not to be taken past the security gates accrue overdue charges of $0.05 per minute starting 10 minutes after the specified due time.  One, two, or three day loans accrue overdue charges of $1.00 per day starting on the first day overdue.
5. Patrons who do not return hour-loan reserve materials within 48 hours after the specified due date and time are subject to blocks on their Library and Banner accounts.  These blocks will be removed once the material is returned and library charges are paid in full.
6. If you lose or damage a reserve material beyond use, you will be required to pay for the replacement plus a $20.00 processing charge, which covers our cost of researching, purchasing, and processing a new copy.
7. If you damage a reserve book, but it can be repaired or rebound, you will be charged a flat charge of $20.00.
8. All library charges must be paid online.  Payments cannot be made in person.  No exceptions.
9. The Library is required by the University to place a block on student records if $200.00 or more is owed in library charges.  Students who owe $200.00 or more in charges to the Library will have their MTSU student record marked to block grades, transcript requests, and similar transactions.  Student records are cleared within 1-2 business days after payment is received.
10. Any patron who owes library charges of $200.00 or more will be blocked from borrowing additional library materials until their library account has been resolved.
11. If you have extenuating circumstances surrounding the late return, loss, and/or damage of library materials, you may initiate an appeal at the Circulation Desk during library operating hours.

Additional Borrowing Procedures:

1. Recalls and Holds:  Due to the shortened loan period for course reserve materials, recalls (requests for an early return of checked out materials) and holds (requests to flag checked out items for the next user) cannot be placed on checked out reserve materials.
2. Proxy Borrowers: 

MTSU faculty and administrators may designate a graduate

See Borrow Equipment for a list of technology items available.

Location: Technology Services Desk, 1st floor
Loan Period: Four hours to MTSU students only. Items may be taken out of the library but must be returned to the Technology Services desk 30 minutes before the Library closes.
Renewals: Renewal may be available if there is not a waiting list for items. Items must be renewed in person.
Overdue Fines: Overdue fines are $1.00/hour. The maximum overdue charge is $27.00 for all items except laptops. Laptop fines will continue to accrue until it is returned. A $20.00 processing fee will be charged for laptops kept overnight. A $5.00 processing fee will be added to other equipment kept overnight. All equipment must be returned 30 minutes before the library closes. A $5.00 fee will be charged for laptops and adapters and $2.50 fee will be charged for other items not returned 30 minutes before the library closes. Borrowers are responsible for the replacement cost of lost or damaged equipment.